We are currently seeking to hire a Personal Assistant to support our Executive Directors and senior leadership team in the Wales business. This role will involve providing PA and administrative assistance to ensure the efficient operation of daily activities within the organisation.

Location: Flexible, hybrid working, with regular working in our Cardiff office

Contract: Permanent and full-time

Responsibilities

As a Personal Assistant, your day-to-day responsibilities will include, but not be limited to:

Pro-active diary co-ordination for our Executive Directors, including administrative support in arranging and servicing meetings, organising travel, accommodation, coordinate itineraries and preparing expense claims.
Monitoring the emails of our Executive Directors.
Coordinating starters and leavers in the team, including ordering equipment, updating distribution lists and coordinating inductions.
Co-ordination of key meetings including workshops, corporate events/functions and team meetings – preparation of agendas and meeting papers. Attending and taking minutes/actions of meetings and distributing to relevant
Managing all invoicing, including raising Purchase Orders and ensuring the procurement procedures are adhered to and tracked for budget management purposes.
Liaise with Business Development and marketing depts.
Maintain awareness of present and past projects, contacts and clients.

What are we looking for?

This role of Personal Assistant is great for you if you have:

Previous experience as a Personal Assistant to more than one Director, with additional experience of supporting leadership and fast paced teams.
Effective written communication skills and excellent verbal communication.
Proven record of communicating and influencing across a range of audiences internally and externally.
IT proficiency in the use of Office 365 especially PowerPoint, Outlook and Excel.
Able to manage confidential information and maintain high levels of professionalism.

We're all about finding potential here at Kier, and transferrable skills are always welcome! So, even if you don't tick every box, please apply and we can have a chat.

Rewards and benefits

We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.

Diversity and inclusion

Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.

We look forward to seeing your application to #joinkier

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Personal Assistant